Locals for Locals Vendor Application Music and Makers

Locals for Locals

Held on Mill Street in Downtown Grass Valley

Vendor Guidelines

Saturday, October 7, 2023, from 5:00 PM – 9:00 PM

Craft Vendors: All items are handmade by the vendor.
Merchant Vendors: All items are mass-produced and/or imported.
Food Vendors: Must apply before September 20, 2023, or a County fine will be added to your amount due.
Before registering, all Food Vendors must have a Temporary Food Facilities permit from the Nevada County Environmental Health Department. To apply download and return the Nevada County Food Vendor Application and Risk Assessment.

Event Details

Vendor load-in is at 3:30 PM. Electricity must be arranged in advance.

Note: No refunds, unless the event is canceled. The event is held rain or shine.

All Canopies, EZ-Ups, and Devices used to cover any vendor space shall have SFM Certification for Fire Resistiveness and conform to the requirements of the 2016 Edition of the California Fire Code Section 3104, Sub-sections 3104.1, 3104.3 & 3104.4.

Your pop-up tent must be compliant OR have the State of California State Fire Marshal seal must have a label that indicates the unit is inherently fire-resistive. Tents MUST have a tag stating CPAI-84.

Food Vendors: will need to provide a minimum of one (1) fire extinguisher with a minimum size and rating of five (5) lb. 2-A:10-B:C for each vendor location where cooking or use of open flame occurs, including but not limited to, propane/gas lanterns, torches, generators, portable space heaters, etc. Food Vendors must provide proof of liability insurance naming the Grass Valley Downtown Association as additional insured.

All vendors are required to sign Liability Waiver.

Once accepted vendors will receive a Fire Marshal Conditions of Approval form to sign and will pay booth fee(s).

All food vendors are required to have a Temporary Facility Permit – Environmental Health Temporary Food Facility Permit Application. This is required to complete the online registration. Visit Nevada County Environmental Health at https://www.mynevadacounty.com/1470/Environmental-Health

$50 cleaning deposit will be returned after the event if all spaces are left clean and no incidents of leaving trash and products.

Write a separate check for the cleaning deposit to Grass Valley Downtown Association.

Vendors must take trash away from each event. Pack it in, pack it out.

Application Process

We will assess who applies and jury for a good mix of a market with available spaces for 2023.

Vendors will be notified via email about acceptance status.

Once acceptance is confirmed, you will be invoiced and payment along with a cleaning deposit will be required prior to the event.

Additional information and instructions will be sent to you upon acceptance of your application.

Vendor Application

"*" indicates required fields

Vendor Rules and Procedures

Please review carefully the Rules and Procedures*

Vendor Rules and Procedures

The Grass Valley Downtown Association is committed to a quality event with an interesting assortment of vendors. Please read and understand these policies and procedures. If accepted as a vendor, you will be expected to comply with all of them. Failure to comply with these policies and procedures will result in your not being allowed to return as a vendor, and/or your participation will be terminated on the spot.

Vendor Participation in the GVDA’s downtown events:
• Craft Vendors: All items handmade by the vendor, maker items, uniquely handcrafted
• Non-Craft Vendors: All items mass-produced and/or imported
• Food Vendors: Cuisine or foodstuff vendors must apply 21 days prior to the event or a County fine will be
added to your amount due
* Before registering, all Food Vendors must have a Temporary Food Facilities permit from the Nevada
County Environmental Health Department. To apply download and return the Nevada County Food Vendor Application and Risk Assessment
* Non-Profit Community Organizations (political organizations may not participate)
* BID Merchants

Application Process and Payment:
• Completion of the vendor application does not guarantee a space at the event. After completing the application, vendors will be notified as soon as possible if they have been accepted or not
• Event sponsors will have top priority in placement in all spaces, including food booths
• The GVDA reserves the right to limit or exclude vendors selling duplicate or similar items or services

Booth Info
• Canopies: Pop-up tents/secured canopies in case of wind are required for all vendors and exhibitors.

All Canopies, EZ-Ups, and Devices used to cover any vendor space shall have SFM Certification for Fire Resistiveness and
conform to the requirements of the 2016 Edition of the California Fire Code Section 3104, Sub-sections 3104.1, 3104.3
& 3104.4.

Your tent must be compliant OR have the State of California State Fire Marshal seal must have a label that indicates the unit is inherently fire resistive. Tents MUST have a tag stating CPAI-84
• Signage: Professional quality signs ONLY may be posted; no hand-written signs permitted.
• Electricity: Must be requested and in advance on the vendor application. NO EXCEPTIONS.

PRODUCT: Vendors may only sell what the GVDA has approved in advance during the registration process (make sure to include a complete list during registration).
• NO ALCOHOL: The GVDA has the Exclusive Rights to sell and serve alcohol within the Thursday Night Market event perimeter
• Offensive materials (i.e.: ethnically or racially offensive) may not be sold or displayed at any GVDA event
• Failure to comply with this policy will result in termination from the Festival
• BOOTH SPACE: All vendors are provided a 10×10 space
• NO RACKS, TABLES, OR ANY ITEMS are permitted OUTSIDE your 10×10 booth space. If you need more room for your display and storage, you must purchase a second booth. Staff will ensure all vendors are within their space
• MUSIC: No music or audio presentation are allowed

Cleaning & Damage Deposit: All vendors are required to submit a $50 refundable cleaning and damage deposit with their registration.
• No dumping of debris or packaging in event trash containers
• The area you occupy must be left clean of any and all debris

This deposit will be returned after the event if your space is left clean and undamaged. Vendors must check out with event staff in order to qualify for a returned deposit.

Cancellation Policy
A vendor may request a refund (less a $25.00 processing fee) up to three weeks prior to the event.

Refunds will be given by check. After this date, refunds will be made at the discretion of the GVDA.

I understand and will comply with the vendor regulations. Please “Agree” to the Terms and Conditions and type your initials below.

Then, continue on with the rest of the form.

I agree to the Terms and Conditions

Please Type Your Initials*

Name*

First Last

Company/Organization Name*

Contact Phone*

Name of Contact*

Email*

Enter Email Confirm Email

Address*

Street Address City State ZIP Code

Website

Social Media Link (1)

Social Media Link (2)

Vendor Information Part 1

New or Returning Vendor

New

Returning

For Food Vendors Only: Will Electricity be needed?*

Yes

Not a Food Vendor – N/A

Vendor Information Part 2 – Type and Pricing

Crafter/Food Cart/Food Vendor/Home Business/Packaged Food/ $75 per single event*

CA Resale Permit #*

Food Carts/Food Vendors/Food Trucks Please Upload a Copy of Your Nevada County TFF # (Temporary Food Facility Permit)

Max. file size: 256 MB.

Food Truck/ $125 per single night*

Photos and Logo Submissions:

Please provide your best high resolution photos and/or logos to be used, both landscape and portrait styles, on our marketing and promotions. If photos or logos are not provided, your company will not have that additional advertising advantage provided by us.

Upload File or product • Please title your images with name of your business /upload photo of your product

Max. file size: 256 MB.

Additional Upload File if needed • Please title your images with name of your business

Max. file size: 256 MB.

WAIVER OF LIABILITY AND HOLD HARMLESS AGREEMENT*

Grass Valley Downtown Association, 128 East Main Street, Grass Valley, CA 95945 • Phone: 530-272-8351 • Email: info@downtowngrassvalley.com

*** Please note: It is a requirement that all participants in the 2023 Locals for Locals held in Grass Valley, California sign and return the attached waiver.

In consideration for receiving permission to participate in the 2023 Grass Valley Locals for Locals event, the Vendor\hereby releases, waives, discharges and covenants not to sue the Grass Valley Downtown Association (GVDA), City of Grass Valley, and their respective agents, volunteers, or officers from any and all liability, claims, demands, actions, and causes of action whatsoever arising of or related to any loss, damage, or injury, including death, that may be sustained by the Vendor, or Vendor’s agents, volunteers or officers, or any of the property belonging to any of them whether caused by the negligence of the Vendor or otherwise, while participating in the event, or while in, on or upon the premises where the event is being conducted.

I am fully aware of the risks involved and hazards connected with the Locals for Locals event and I hereby elect to voluntarily participate in the event with full knowledge that said doings may be hazardous to me and my property. I voluntarily assume full responsibility for any risks of loss, property damage or personal injury, including death, that may be sustained by me or any loss or damage to property owned by me, as a result of being engaged in the event, whether caused by the negligence of Vendor/Releaser or otherwise.

I further hereby agree to indemnify and hold harmless the Grass Valley Downtown Association and the City of Grass valley, their respective agents, volunteers and officers from any loss, liability, damage or costs, including court costs and attorney fees, that they may incur due to my participation in the event, whether caused by negligence of Vendor/Releaser or otherwise.

I understand that the Grass Valley Downtown Association and The City of Grass Valley do not provide any insurance coverage for vendor participants for any circumstances arising from their participation in this event or any activity associated with or facilitating that participation. As such, I am aware that I should review my own insurance coverage.

All Canopies, EZ-Ups and Devices used to cover any vendor space shall have SFM Certification for Fire Resistiveness and conform to the requirements of the 2016 Edition of the California Fire Code Section 3104, Sub-sections 3104.1, 3104.3 & 3104.4.

Your tent must be compliant OR have the State of California State Fire Marshal seal must have a label that indicates the unit is inherently fire resistive. Tents MUST have a tag stating CPAI-84

**Rain or shine event. No refunds.**

By attending the event, you grant us unrestricted, royalty-free license to your image, persona, and likeness, in any visual recordings taken or to be taken of you by or on behalf of our organization during the event. This license includes the right to reproduce, store, modify, create derivative works of, and otherwise use the content in whole or part, in any manner for marketing and promotional activities.

I agree to the Terms and Conditions

Signature

Please use your mouse or for touchscreen, use your stylus or finger to sign.

Date

Comments

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